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FY 21 Meeting Notes

(Notes are displayed newest to oldest)
Second March Scholarship Meeting                        
3/24/21, 7:30pm, MS Teams            


Meeting Notes
Timeline Review
3/31: Applications Due
4/5-4/19: Application Review Period
4/7: Next Scholarship Meeting
4/21: Recipient Selection Meeting
5/17: 31st Annual Scholarship Reception 
 
Committee Updates
  • Applications
    • Applications are flowing in! We are looking for volunteers to judge the submissions and help select this year’s recipients. If interested, please contact the scholarship committee SyracuseSWE.Scholarship@gmail.com .
  • Sponsorship
    • Sponsor support is flowing in. For more information on sponsorship please see our website.
  • Reception
    • We are excited to be planning an in person, outdoor reception to be held at a local state or county park, more details to come.
    • We are also looking for this year’s Keynote Speaker. If you have someone you’d like to suggest, please reach out to the Scholarship Committee. ​

January General Body and Scholarship Meeting                        
1/28/21, 7:30pm, MS Teams            
Meeting Notes
Board updates
  1. President Report
  2. Treasurer Updates and Actions
  3. Secretary Actions for website and roster updates


Recent Events
  • SWEaters, SWEets, and Sips
    • In December Greater Syracuse SWE members and friends gathered virtually to enjoy some festive cheer. Not as well attended as RSVPs indicated.
Upcoming Events
We will continue to plan a mix of virtual and in-person events. Detailed planning will be done a month or two at a time due to the continuously changing situation. 
  • Jewelry Making Demonstration
    • This will be a live stream where a fellow SWE member and a trained jeweler will be demonstrating how rings are resized as well as how stones are set into prongs. If you have ever wondered, join in to watch! 
    • Date: Tuesday, February 16th
    • Time: 7:30pm
    • Location: Virtual (Platform TBD)
    • RSVP here Meeting link will be shared with those who RSVP

  • March- Snow Event --OR-- PDH Seminar
    • We’d appreciate your input for our March event! Would you rather we hold an in-person snow event such as snowman building or sledding (weather permitting) on a weekend day or a PDH seminar on a weeknight (virtual)? Please respond to this email with your preference.

Scholarship Program 2021
The 31st Annual Scholarship Program has kicked off!  Applications and sponsorship information are now available on our website! (links: applications, sponsorship info) This year’s committee is below, though we are always looking for more volunteers. For additional information or if interested in volunteering please reach out to the committee at syracuseSWE.scholarship@gmail.com.  Special thank you to Lexy for volunteering as the Sponsorship Coordinator this year!
  • Co-Chair: Nikki Carfi and Bridget Dixon
  • Application coordinator: Kara DiNatale
  • Reception coordinator: Valerie Countryman
  • Sponsorship coordinator: Lexy Stoyell

Outreach
We are currently reaching out about the following ideas and will communicate details once determined. Additional suggestions (with contact info) are always appreciated!
  • Girl Scouts- We are reaching out to local Girl Scout leadership to find out what type of activity they’d be interested in.


  • CITI BOCES Career Connections (Virtual)
    • We are partnering with CITI BOCES to offer meaningful, career-specific connections for students across New York state and are looking for volunteers to participate. We will be live streaming to middle and high school students, providing insight on our day to day career lives as well as providing background information about our education, job search, and career goals.  At the end of the short (~10 minute) presentation, the students will be able to ask questions about your experiences and future plans. We'd love to hear from women of varying experience levels and disciplines of engineering - this provides the students with a more thorough understanding of the process involved with becoming an engineer. 
    • This opportunity will be facilitated through BOCES. Volunteers must be SWE members. The date and time will be flexible to accommodate schedules but participants must be able to commit roughly 30 minutes during business hours. This is an ongoing opportunity throughout the academic year. If you are interested in giving back to students through presentations, please let us know by 2/12 to participate in the first round.  
Miscellaneous
  • Pro-rated SWE memberships now available for both lapsed and new members
    • Interested in officially joining SWE? Pro-rated half-year (ending June 31st) memberships are now available until 3/31. More information can be found here.


  • NYWEA Annual Meeting
    • On behalf of our friends in NYWEA (NY Water Environment Association) we would like to share that their Annual Meeting that will be held virtually later this month. Many of the technical sessions are PDH eligible. More information can be found on their website. 
    • We are also excited to share that Greater Syracuse SWE member Lauren Livermore will be taking over as President of NYWEA at the end of the conference. Congratulations, Lauren!

November General Body Meeting                        
11/18/20, 7:00pm, MS Teams            

Meeting Notes
Board updates
  1. President Report
  2. Treasurer Updates and Actions
  3. ​Secretary Actions for website and roster updates
 
Recent Events
  • Apple Picking
  • PDH Seminar
    • Attended by about 20 people
    • Good feedback on event, we would like do more of these in the future
  • Career Panel with SU
    • Power outage at SU caused delay in start time, however students still joined and actively participated
  • WE20
    • WE20, SWE’s annual conference, ran from November 2nd-13th in a completely virtual format. Thousands of participants streamed a mix of live and previously recorded sessions on a wide variety of topics, as well as participated in networking chats and a career fair. Greater Syracuse Area Secretary, Kara DiNatale, presented a session on Continuous Improvement with a group of SWE members from around the country.

Upcoming Events
We will continue to plan a mix of virtual and in-person events. Detailed planning will be done a month or two at a time due to the continuously changing situation. 

  • SWE Holiday SWEaters, SWEets, and Sips
    • Don your favorite ugly sweater and join us for some holiday themed virtual fun! Show off a cookie you've decorated, share a cocktail recipe, and play games. Attendees will vote on cookies, cocktails, sweaters, and custom Teams backgrounds- prizes of SWE Swag will be mailed after the event.
    • Date: Wednesday, December 16th
    • Time: 7:00pm
    • Location: Virtual (Microsoft Teams)
    • RSVP here Teams meeting link will be shared with those who RSVP

  • January- Snow event (in person event)
    • Sledding or snowman building
  • General body meetings as needed (virtual)

Scholarship Program 2021
The 31st Annual Scholarship Program has kicked off! This year’s committee so far is below, but we still need a volunteer. Applications and sponsorship information will be available in January. If interested in volunteering, either for a specific position or in general, please reach out to the committee at syracuseSWE.scholarship@gmail.com 
  • Co-Chair: Nikki Carfi and Bridget Dixon
  • Application coordinator: Kara DiNatale
  • Reception coordinator: Valerie Countryman
  • Sponsorship coordinator: VOLUNTEER NEEDED
    • The Sponsorship Coordinator is responsible for overseeing the communications between Greater Syracuse SWE and our sponsors. This includes sending out sponsorship invitations to previous sponsoring companies, reaching out to new companies for sponsorship opportunities, receiving/logging all sponsorship donations, and sending thank you messages to donating sponsors. The Sponsorship Coordinator also has a speaking part in the reception script. Approximate time commitment is 1-3hrs per week, January-May.

Outreach
We are currently reaching out about the following ideas and will communicate details once determined. Additional suggestions (with contact info) are always appreciated!
  • Girl Scouts- Lead an activity virtually or small group in-person?
  • CITI BOCES Career Connections (Virtual)
    • We are partnering with CITI BOCES to offer meaningful, career-specific connections for students across New York state and are looking for volunteers to participate. We will be live streaming to middle and high school students, providing insight on our day to day career lives as well as providing background information about our education, job search, and career goals.  At the end of the short (~10 minute) presentation, the students will be able to ask questions about your experiences and future plans. We'd love to hear from women of varying experience levels and disciplines of engineering - this provides the students with a more thorough understanding of the process involved with becoming an engineer. 
    • This opportunity will be facilitated through BOCES. Volunteers must be SWE members. The date and time will be flexible to accommodate schedules but participants must be able to commit roughly 30minutes during business hours. This is an ongoing opportunity throughout the academic year. If you are interested in giving back to students through presentations, please let us know by 12/4 to participate in the first round.  



August General Body Meeting                        
8/27/20, 7pm, Zoom            
Meeting Notes
Board updates
  1. President Report
  2. Treasurer Updates and Actions
  3. Secretary Actions for website and roster updates
Recent Events
  • Scholarship Reception: Review of feedback from survey
    • Overall positive, virtual event in June was appreciated although in person is rightfully preferred 
Upcoming Events
We got some good feedback and will be offering a mix of virtual and in-person events in an attempt to accommodate as many people as possible. Detailed planning will be done a month or two at a time due to the continuously changing situation, so we can plan appropriately. Please note that at this time we are not planning to do an in person Friendsgiving or Holiday dinner this year as these were discussed as the most social and hardest to accommodate at this time.


Currently proposed events are below:
  • September- Apple Picking at Beak and Skiff (in-person event)
  • October- PDH seminar (virtual event) 
    • Tentative,  topic, speaker, and date to come
    • If you would like to provide the seminar or if you know someone that would please let us know.
    • Date and subject will be selected by the end of September.


  • November- WE20, Annual Conference of the Society of Women Engineers
    • November 2-13th, completely virtual; will be a mix of Live, Semi-live, and On-Demand sessions
    • More information can be found on the official conference website:  https://we20.swe.org/
 
  • Early December- Virtual cookie decorating
    • In place of Friendsgiving and Holiday Dinner
    • Decorate/make cookies together via web conferencing
    • Expect to host on a weeknight


  • January- Snow event (in person event)
    • Sledding or snowman building


  • General body meetings as needed (virtual)

Outreach Ideas
We are currently reaching out about the following ideas and will communicate details once determined. Additional suggestions (with contact info) are always appreciated!
  • Girl Scouts- Lead an activity virtually or small group in-person?
  • Virtual career talks with BOCES students
  • Virtual career prep with SU section (virtual events only for the SU section right now)
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